Included below is Membership Frequently Asked
Questions (FAQs), Volunteering and Fundraising. Thank you for supporting
the education of students and Chaboya Middle School!
What
kind of meetings are there?
How
can I view the PTSA bylaws?
What
is the preferred method of presenting new business?
How long is the General Association Meeting?
Can
a student be an officer?
Who
are the current officers?
If I
have questions, who do I contact?
How
do I become a member?
Can
the Bylaws be changed and/or the organization format be changed?
What is
eScrip?
About
local PTSA Meetings
There are generally 3 types of meetings:
General Association Meetings
- This is the general meeting for all members. Speakers are
scheduled and there is a social time with possible refreshments.
Voting actions by the membership at large may occur at these
meetings. Each meeting is limited to 1 hour and the business time
at this meeting will be extremely restricted. Any new business
will be likely deferred to the Executive Board Meeting. Click
here for more info Click here for Schedule
Executive Board Meetings:
- This meeting is generally for the Executive Board regarding business
details of the organization and usually occurs monthly. Voting at
these meetings is limited to members of the Executive Board. NOTE: Any member may attend and
participate in the Executive Board Meeting. Click here for chedule
Committee Meetings: -
Various committees may exist for specific activities. Meetings are
scheduled as needed by the Committee Chair. It is possible that
the Committee need only communicate via email and phone.
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Availability
of PTSA Bylaws
Bylaws may be viewed in the school office or contact a PTSA officer.
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If you have ideas or new business, it is recommended that you attend at
the Executive Board Meeting. All members are welcome as this is
the preferred venue for PTSA business. The best recommendation is
to contact the president to place the item on the agenda prior to the
Exective Board meeting. Items can be brought up at the general
Association Meeting but discussion may be limited and may be deferred to
the Executive Board Meeting agenda.
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Length of Association Meetings
Meetings are planned for 1 hour:
A) 10-15 Min:
Business.. (materials for consideration published before meeting
and members prepared!). If the Business portion takes longer than
10-15 minutes, there will be adjournment of that portion with time and
place. (Bylaws, Article VII, Section 1)
B) 25 Min.:
Speaker
C) 10 Min:
Speaker Q&A
D) 10-15 Min:
Refreshments and social. |
Can
a student be an officer?
Any member, including a student, may be an officer. Once a year
members are nominated and voted into office. Vacate positions
maybe filled by appointment throughout the year by the elected Executive
Board. (Bylaws, Article IV, Section 11) |
Students, teachers, parents or any interested member of the community
may become members.
To become a member, follow these steps:
1.
Download a Chaboya
PTSA membership Form.
2.
Fill in the form and include payment. (Note: Dues for 2008/2009 academic year
are $10.00 per member. Checks are preferred and please make
payable to Chaboya PTSA.
If you are enclosing cash, please use an envelope. Otherwise,
just attach check to form)
3.
Return form and dues to school office -or-
mail to:
Chaboya Middle
School
Attn:: PTSA
3276 Cortona
Drive
San Jose, CA
95135
You should receive confirmation of membership from the membership
committee. If you have any questions or have not received
confirmation in a reasonable amount of time, please contact the membership chair.
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As long as the requirements of the State and Federal PTA organization
are adhered to, bylaws may be changed as needed. by the organization as
a whole. (Bylaws, Article VI, Section 1) |
Free Money from eScrip!!
Do you want to raise money for Chaboya Middle School without costing
you one cent? You can with eScrip. eScrip is a fundraising program
in which participating merchants donate a percentage of your credit card
purchases to your favorite schools. Once you have registered your
grocery and credit at their secure website, eScrip will automatically
donate a small percentage (usually 1-5%) to the participating
institutions you select. You can even split your participation
among several schools, such as other schools your children might be
attending. It’s painless, free, and secure! What easier way is
there to perform a mitzvah?
Merchants range from Safeway (with your Safeway Card) to Payless Shoe
Source to Macy’s. The list keeps growing, and includes big-ticket items
such as cruises.
To participate, go to http://www.escrip.com
and follow the instructions to sign up. You can search for
Chaboaya, or just enter group ID 6617035.
If you have signed up but do not know your user name or supporter
ID, our eScrip coordinator can give that
information to you (if you signed up through Chaboya). You can also have
your password sent to you via email if you forgot it.
School fundraising has never been easier.
For questions or more information, check out eScrip’s website above, or
contact our eScrip coordinator.
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Volunteering at Chaboya Middle School
(activities are also for those of us limited
in time too!)
Volunteer a few hours each school year! The
PTSA selects volunteer opportunities that are specific, short duration,
fun and are performed with other fellow volunteers. Only a
few hours is needed! YOUR HELP IS NEEDED. If interested in
any of the activities, please contact the person identified in the table
below.
For parents:
Volunteering at your child's school is a great opportunity to gain an
understanding of the environment your child experiences most every
day. Show your child that you recognize the importance of their
education and support their social activites.
For students:
Volunteering is a grand way to be involved with some fun activites
happening at the school!
| Activity |
Description |
When |
Contact |
Dances
|
* Help set up decorations.
Duration: 1-3 hours. (This is
highly recommended for parents who have a student that prefers Mom/Dad
not be at the dance!)
* Chaparoene.
Duration: 1-3 hours. (Parents: Please
check with the student first! Some students undertandably wish
some of us parents not be at the dance.)
|
Dec.
and Feb.. |
PTSA
president
|
Spring
After School Party and Dance
|
Games and a Dance after school!
* Help set up.
* Referee
some of the games.
* Help serve
food.
* Misc.
|
April |
PTSA
president |
Intramural
Sports
|
*Be a referree for 30 Minutes!
Flag football, basketball, volleyball, field hockey. Duration:
during the Lunch break or after school.
|
TBD
- Maybe one Month of sports.
|
PTSA
president |
After
school Clubs
|
* Lead a club after school:
Robotics, Civics, Photography, etc. Do you have any
experience/knowledge in these areas? Duration: during Lunch or
after school.
* Adult assistant to club leader.
|
TBD
|
PTSA
president |
Graduation
Dance
|
*Help with a "End of Year" Graduation Dance.
Plan, decorate and Chaparones. It's Graduation
for 8th Graders! |
Earrly
June |
TBD |
| Fundraiser |
TBD |
TBD
|
TBD
|
Major Year End Event
|
PTSA
Family Activities. Families welcome. Brainstorm for
ideas! Plan, coordiinate and implement. One idea: Spagetti
dinner night at low cost so all can attend!
|
TBD
|
TBD |
Staff
Appreciation
|
*Help cater for the " end of year"
staff appreciation.
|
May
|
TBD |
*Note: For
all activities, it is recommended that adult volunteers should be
paired together to operate as a 'buddy system' while on campus. We
all volunteer together!
Can you help in other ways? Food
donations for the End of Year Party or ?, questions, ....
contact Glen Wetzel.
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